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The Paperless Office Starts Here...

The Paperless Project is a grassroots coalition of companies focused on transforming the way organizations work with paper and electronic content . The Paperless Project’s Go GREEN Initiative concentrates on reducing a company’s

carbon footprint as well as paper usage through the use of content management and imaging technologies.

With between 70-80% of an organization’s processes still being managed on paper, the GO GREEN Initiative specifically identifies common paper intensive processes and converts them to automated workflows.

The Paperless Project’s GO GREEN initiative looks to create business efficiencies and reduce America’s reliance on paper based transaction processing.

Organizations of all sizes are tasked with managing heavy paper and electronic content processes and departments. Paper has long been a requirement to comply with federal mandates, track and audit activities, approve and review business operations. Paper, and now electronic content, is at the center of everything we do.

Companies will spend millions on improving legacy software packages that never address the number one bottleneck, Paper.

Paper is the only common, standard communication method that is socially accepted across the world.

Everything progresses over time - Why shouldn’t your business paper based processes evolve as well?

Over the last 50 years, technology has EVOLVED the typical “office” - from the advent of the index card, typewriter, computer, word processing programs, to now, artificial intelligence software that automates data entry.

It is time you EVOLVE your business processes to “Do more with Less” in 2010. Call us today for a demonstration or more information.

Spotlight on Success

Accounting Professionals Find SmartSearch Less Taxing, More Profitable

For a busy accounting firm, SmartSearch subtracts bulky paper documents, multiplies efficiency dramatically and adds to profitability

Custom Professional Accounting had run out of storage space for its clients’ paper records and turned to an electronic content management solution. The first solution the company tried, however, had some highly disconcerting “glitches.” In contrast, the SmartSearch Content Management Suite from Square 9 Softworks proved to be affordable, easy to use and extremely reliable—increasing the efficiency of the firm’s seasoned accounting pros by 35 to 45 percent, while literally shredding its document storage requirements by about 90 percent.

Founded in 1993, Marion, Ohio-based Custom Professional Accounting offers accounting, payroll and tax services for businesses and personal income tax preparation. The firm’s experienced staff takes pride in providing a high level of personal service for a wide variety of clients. “Our name says it all,” said Sue DeVaughn, the firm’s office manager. “We customize our services for each individual business. For many of our clients, we do everything—from accounting to payroll to tax preparation; for others, we provide only those services they need. ”

After many successful years in business, however, the firm needed to find a better way to manage its clients’ records. “It was obvious that our paper storage situation had gotten completely out of hand,” DeVaughn noted. “We needed to find an affordable way to access records more quickly and operate more efficiently. ”

Before moving to its current location, Custom Professional Accounting had operated out of a converted supermarket. The storage boxes holding the firm’s documents were stacked five high on top of five-drawer filing cabinets—right up to the old building’s very high ceilings. “It was extremely difficult and time consuming—to say the least—if you needed a client’s tax return or Form 941 and it just happened to be in the bottom box!” DeVaughn recalled with a laugh. Eventually, the company was forced to acquire an exterior storage unit, but that merely moved the problem off site. More>>